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E-Resources Working Group Meeting Minutes
November 13, 2006Conference Call
Members calling in: Kim Armstrong (University of Illinois at Springfield), Dawn Lynn (Loyola University), Raeann Dossett (Parkland College), Jeff Matlak (Western Illinois University), Laurie Sauer (Knox College), Kathryn Miller (National Louis University), Wendy Shelburne (University of Illinois at Urbana-Champaign)
Staff calling in: Tom Dorst, David Hamilton, Elizabeth Clarage
Members absent: none
Discussions:
- Vendor Proposal Web Form review – http://www.carli.illinois.edu/mem-prod/e-resources/propose/ Label information for vendors as to what would be confidential and what would be public; Would like to see a place to specify the subject area; Draft the response that is sent to the vendors once they Submit a proposal; Add a place to put a priority or a date on (i.e. if the deals expire, etc.);
- Discount levels for currently brokered –
- Should staff continue to invest time in brokering the low-interest databases that have a very minimal discount?
- The databases with 10%-15% discount, is that realistic, should we be trying to get a higher discount?
- Should the committee “set a bar” of either minimal level of discount or subscriptions?
- What does CARLI use as leverage, is it truly low-interest, is it the price, lack of discount? We tell them what the Illinois market is (750K students) and that we currently do $4-$5 million in business annually plus the payment and invoicing service that we offer is of value
- Any minimal level of discount that we should require? 10%-12% per database
- What about a database that has a good discount but low # of subscribers?
- Review of Pending Offers –
- Chronicle of Higher Education – Executive Committee of Board has reviewed and passed a recommendation to offer it until June 30, 2007 fully subsidized until final membership is in place; access to begin January 1, 2007
- Harpweek –
- Springer – we got the lower of the 2 price caps; Springer would not “give” on the cancellation issue; participants receive access to entire Springer list; would not lower the buy-in for those with no titles but still willing to talk; you can make a switch to E-only at any time; Springer is flexible on how the dual access fees are paid; is there a price point where a small school would see the benefit of doing this? Not if they cannot cancel; What amount of cancellation would make it acceptable? What was the cap? 6% cap and 7% dual access fee; total base right now is approximately $800K; should we put the deal out there so libraries can see with caveats? Would lose negotiating power; Shall we move forward? Yes.
- Wiley – indicated that they are changing their representative;
- ProQuest – they brought back a proposal for Historical Tribune and revised the Black Studies Center proposal;
- Refworks – a committee member (Wendy Shelburne) will be sitting in on upcoming meeting with reps; will it include the RefShare module? Don’t know yet;
- Ebrary upcoming proposal
- Rittenhouse proposal plus trial
- Vault - Career Library proposal
- Discussion of guidelines and policy for E-resources – Kim will draft report that will hopefully go to the Board in January of 2007;
- What types of content should be subsidized? Should we recommend a budget? Like the idea of providing a basic suite of resources and purchasing things such as Harpweek that a library may not have otherwise purchased; Large upfront costs can be a hindrance so if CARLI can take care of those, that is helpful; Like the idea of some type of archive or virtual storage or have CARLI invest in Backfiles; Should we recommend to statewide committee that we build some sort of storage?;
- Should there be more “core” e-library package either by subscription or central funds so that CARLI has a “core” offering for libraries?; appealing but many schools have to craft collections to fit their needs;
Next conference call:
December 11, 2006 10am to 12:00am
217-265-5200
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