August 25, 2006

CARLI Office - Champaign

Members calling in:  Kim Armstrong (University of Illinois at Springfield), Dawn Lynn (Loyola University) – by phone, Raeann Dossett (Parkland College), Wendy Shelburne (University of Illinois at Urbana-Champaign), Laurie Sauer (Knox College), Kathryn Miller (National Louis University)

Staff calling in:  Tom Dorst, David Hamilton, Elizabeth Clarage, Susan Singleton

Members absent:  none

Discussions:

Susan Singleton – Charge and Expectations for ERWG – Each of the CARLI working groups are being asked to consider its focus and objectives during the next year. The ERWG is being asked to determine the core principals for the e-resources program. These include a variety of perspectives, including the political impetus to serve as a regional or national model of service; the operational desire to focus on discounts as paramount, the increased appreciation of the value added in consortial contracting and billing. Unlike the model created by OCLC regional consortia, CARLI does not operate on the premise of “doing good,” while generating operating funds. It was stressed that the group should look at the budgetary and fiscal implication of the e-resources program as it was brought into CARLI and how it might evolve. Another area of demonstrable need is to improve the communication of information about the e-resources program and CARLI, in general. In conclusion, the working group was charged with conducting a thoughtful review of the program and submitting a report with recommendations to the Board of Directors as soon as practical, but not later than June 2007.

Products and Services Vetting Committee – The structure of the new committee that will consider all recommendations for new and enhanced products and services was described. Proposals to acquire electronic and digital content will go to the PSVC. Electronic content that is brokered for members need not go to PSVC, however, if the expansion of brokering eventually results in modifications to the program operation that have fiscal or staffing implications the PSVC will be consulted.

Committee Operations:

• The committee will conduct a monthly meeting by conference call on the second Monday of each month. Two of the monthly meetings should take place in person.
• Members will use the listserv to discuss issues and communicate between meetings (ereasouces@carli.illinois.edu)
• A vendor proposal form will be used to track the status of offers, both by the committee and the general membership.
• Staff will provide more complete information to the working group on the content of proposals for the purpose of setting priorities for staff effort.
• The working group will use a standard form to transit recommendations to the Products and Services Vetting Committee.

Tasks assigned:

• The chair will make a recommendation to Susan Singleton to fill the vacancy on the Working Group. Members should send suggestions to Kim or Tom.
• Staff will begin developing a web form for the submission of vendor proposals.
• Staff should be prepared to discuss the following proposals at the next meeting: HarpWeek, ProQuest Black Studies Center, GeoScience World.
• Further discussions with Elsevier about SCOPUS will be a staff task, rather than a Working Group topic.

Next conference call:
October 9, 2006 - 10am to 11:30am
217-265-5200

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Executive Committee
Finance Committee
Personnel Committee
Products and Services Vetting Committee
Program Planning Committee

Collections Working Group
E-resources Working Group
Preservation Working Group
Public Services Working Group

Digital Collections Users
I-Share Users
I-Share Acquisitions & Serials Team
I-Share Cataloging & Authority Control Team
I-Share Instruction Team
I-Share OPAC Team
I-Share Resource Sharing Team

Illinois Repository Task Force
Image Database Task Force
Learning Objects Task Force
Library Tools Task Force
Seamless Access Task Force
Statewide Serials Collection Task Force