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E-Resources Committee Minutes
October 25, 2005
Meeting #1
Illini Center – Chicago
Members attending: Kim Armstrong, Raeann Dossett, Nancy
Hessler, Kathryn Miller, Jim Mouw, Mary Munroe (Board liaison) – by
phone
Members absent: Kim Hale, Karen Schmidt
Staff attending: Elizabeth Clarage, David Hamilton, Tom
Dorst
Summary:
The committee held its initial, organizational meeting in
person. Tom Dorst and Elizabeth Clarage reviewed the history
and evolution of electronic database licensing in the ICCMP
and IDAL consortia. The legacy consortia employed several
strategies to provide resources to member institutions, which
have now been adopted by CARLI. These include the central
subsidization of databases, either as one-time purchases
or annual subscriptions; centrally brokering databases for
institutional subscription; negotiating consortial pricing
but letting subscribing institutions contract directly with
vendors; and simply coordinating trials and the communication
of discounts.
The committee conducted a general discussion of its role,
issues with which it could or should deal, and a means of
conducting the committee’s business. A list of ten
points was developed as an initial point of departure. [N.
B. no priorities were assigned to the items on the list.]
- The Spring brokering cycle should be begin by mid-March
and earlier, if feasible. Consortial options are most useful
if they can be considered as budgets are being set. Moving
the cycle earlier should be a prime objective for FY 2007.
- The committee should review offers that have been evaluated
by staff on a monthly basis.
- The committee should discuss issues of license terms
and conditions, so that CARLI can negotiate the most advantageous
agreements.
- CARLI should provide member institutions with the necessary
information to establish the consortium as a preferred
vendor, in order to facilitate the billing process.
- A discussion of where CARLI should go with its e-resources
program in the future should be held after the FY 2007
brokering cycle begins (April was suggested).
- A survey should conducted to identify other consortia
being used by CARLI members to obtain electronic resources.
- Other consortia that broker databases for academic libraries
should be surveyed for best practices.
- CARLI should gather and post statistical information
about the resources it provided (both subsidized and brokered).
- The committee will provide a written report to the Board
of Directors monthly.
- The committee will review its initial charge and suggest
revisions to the Board.
- The e-resources program should have a slot on future
CARLI membership meetings.
Actions:
- Jim Mouw agreed to chair the committee.
- Decided to review and revise the committee charge for
Board consideration.
The Group is Advisory to Tom Dorst and Elizabeth Clarage
and the CARLI Board in finding and negotiating purchases
of electronic resources for the CARLI consortium. The
Committee will consider both resources that we broker
and resources that we purchase for the consortium.
You will also be advising the CARLI Board about policies
and structures for the future.
- Agreed to meet monthly by conference call, with the option
to meet in person twice per year, as needed. New offers
will be routinely reviewed and general topics discussed.
- Between monthly meetings, the committee will conduct
business via its listserv.
- Staff will put background documents on a website for
the committee’s use.
- Recommended that the existing licenses to broker databases
negotiated by IDAL not be re-bid until after the FY 2007
selection cycle is completed.
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