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Collections Working Group Minutes
Illini Center Members attending: Jerry Anderson (Joliet Junior College); Chad Buckley (Illinois State University), by phone; Luann DeGreve (Benedictine University); John Dorr (Illinois Institute of Technology); Frances Drone-Silvers (Parkland College); Mary Konkel (College of DuPage), chair; Lydia Morrow Ruetten (Governors State University); Heather Parisi (Dominican University); Marlene Slough (Eastern Illinois University); Lynn Wiley (University of Illinois at Urbana Champaign), by phone Members absent: Katie Maier-O'Shea (North Park University) Staff attending: Elizabeth Clarage, Connie Walsh Mary Konkel, Chair, called the meeting to order at 10:00 a.m. and reviewed the agenda for additions. The focus of this meeting was to be CWG strategic planning, including brainstorming for program and project ideas. Documents used to prepare for this meeting included:
ANNOUNCEMENTS:Reminder to approve the May 29 minutes on the CWG wiki. Lynn Wiley gave a brief report on the June 10 CARLI-sponsored Conference (funded from an Access and Analysis Award this year) “Our Monograph Collection: A Call for Collaboration”. Julie Gammon (University of Akron) shared the results of a recent OhioLINK assessment project on statewide monograph collections in Ohio. Lynn Wiley and Tina Chrzastowski presented results from their analysis of 5 years of monograph collection building in I-Share, including what we are buying and how it is being used. Over 160 items have been submitted via the CARLI Last Copy Pilot Project. Elizabeth is still seeking a library willing to be a last copy repository for VHS recordings (neither UIUC or SIU-C is maintaining this format). A monograph purchase-on-demand program is forthcoming and is being funded by CARLI and UIUC ($5,000 each). The CARLI Products and Services Vetting Committee supported this program which will offer universal benefit to the membership. Still to be fine-tuned and tested, the program provides for YBP vendor records to be added to I-Share, offering the user the opportunity to select and request a title, which will be placed on RUSH-to-shelf order, with delivery via ILDS to their home library. Joliet Junior College is now a partner in the Donor’s Forum to meet the information needs of nonprofit organizations located in the southern suburbs of Chicago and the Joliet Junior College district as a whole. They are the South Metropolitan Philanthropy Center http://www.jjc.edu/services-for-students/academic-resources/library/Pages/philanthropy.aspx Elizabeth shared the CARLI Board’s “Proposal for the Collections Enhancement Award Program”. The Board discussed at length the CARLI Awards Program. The Board has decided to reduce funding for the Collections Enhancement Awards Program (both portions, Collaborative Digitization / Collection Partnerships and Access and Analysis Awards) for a combined total of $70,000 for FY2010. There will be a moratorium on funding for the FY2011 year. The OCA Digitization Initiative will remain funded at $100,000 for FY20011. A Task Force is being charged to do a thorough analysis of the program with recommendations for continuation and/or reconfiguration. John Dorr and Mary Konkel’s names were forwarded to represent the CWG on this Task Force. Last month’s proposal scoring already took into consideration a possible reduction in funding when the CWG selected the projects to fund. STRATEGIC PLAN DEVELOPMENTWe reviewed the CARLI 2008-2010 Strategic Priorities to ensure that we are in alignment as we develop the CWG plan. While there will be some overlap with RESOURCE SHARING and E-RESOURCES in some of the activities the CWG supports and/or co-sponsors, we felt that other CARLI groups were focusing on these activities. Our priorities will focus on:
BRAINSTORM PROGRAM IDEASWe reviewed comments from our programs last year and Elizabeth shared the preliminary results/comments from the 2009 assessment survey which CARLI members completed this Spring. Ideas captured include:
BRAINSTORM PROJECT IDEASIdeas captured include:
CWG FALL FORUM 2009October 2 at the Illinois Institute of Technology is being confirmed as the date and location for our Fall Forum. John Dorr, Heather Parisi, Mary Konkel, and Elizabeth Clarage will work on the programming. Preliminary program ideas included: YBP’s Go-Between overview, I-Share analysis update (Lynn Wiley/Tina Chrzastowski), LibGuides (including contest), and collection management report. GROUP MEMBERSHIPLydia Morrow Ruetten (Governors State University) was reappointed to the CWG for a full term, serving last year to fill out the remainder of term. Jim Millhorn (Northern Illinois University) joins us this year as our newest member. Many thanks to outgoing member, Katie Maier-O'Shea for her service on the CWG and excellent work as a member of our program committee. Marlene Slough transitioned to Chair of the CWG during the latter part of this meeting. MEETING SCHEDULEA tentative date of July 30 (July 27 as a backup) at the Illini Center was proposed for our next meeting. Elizabeth will confirm date and place and check with new members. The schedule for this year’s meetings will be discussed at this next meeting, so plan to bring your calendars. ACTIONSPlease review our SCOPE OF WORK for recommendations on possible update. It was noted that there was no mention of education or training, which the group felt was an important part of our mission. We will discuss at our next meeting. John Dorr, Heather Parisi, Mary Konkel, and Elizabeth Clarage will serve as the program committee for the CWG Fall Forum, October 2 at IIT. John Dorr and Mary Konkel’s names were forwarded to represent the CWG on the task force which is charged to do a thorough analysis of the awards programs with recommendations for continuation and/or reconfiguration. Mary Konkel will draft a strategic priorities document based on our brainstorming sessions for discussion at our next meeting. UPCOMING CARLI PROGRAMS:
Meeting Adjourned at: 2:30 |
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