February 15, 2008
UI Alice Campbell Alumni Center, Urbana

Members attending: Jerry Anderson (Joliet Junior College), Kathleen Bloomberg (Illinois State Library), Chad Buckley (Illinois State University), Luann DeGreve (Benedictine University), John Dorr (Illinois Institute of Technology), Mary Konkel (College of DuPage), Katie Maier-O’Shea (North Park University), Linda McEwan (Elgin Community College), Linda Morrissett (DePaul University), Marlene Slough (Eastern Illinois University), Lynn Wiley (University of Illinois at Urbana-Champaign)

Staff attending: Elizabeth Clarage, Connie Walsh, Amy Maroso

Decisions:

• Minutes of the October 15, 2007 meeting were approved.
• To assist in the formal approval process at the institution level, next year’s collections awards workshop will have a component on how to effectively collaborate with multiple institutions, including addressing institutional needs and timelines. Also theme for the award will be publicized sooner with “prework” on the Wiki.
• SurveyMonkey will again be as a scoring instrument for this year’s award proposals. Those who scored last year liked this process and the scoring booklets (graphical representation and ranking of scores) which were produced as part of the process.
• To streamline scoring process, CWG will not forward those proposals for scoring, which do not meet the mandatory requirement of addressing this year’s theme: Green, Global, and Sustainable. Susan Singleton concurred with this guiding principle.
• The meeting adjourned at 1:45 p.m.

Announcements:

• Our program “New Directions for CARLI Collections Awards: A Forum on Expanding Access to Content and Collections, New Partners, and New Opportunities” which was held on November 2 in Champaign received high evaluation scores. Not all “intent to apply” proposals were represented in attendance at this meeting, which was a concern and may need stronger publicity for the future.
• January conference call workshops on the Book Digitization Initiative went well. Meetings ranged from 25-40 minutes depending upon participants’ questions. Elizabeth sent a follow-up email to all participants inviting questions and concerns and will send another email shortly reminding people about the deadline for submission of full proposals.
• The mechanics of reviewing the Book Digitization Initiative proposals was discussed. The proposals are reviewed and scored by CWG and do not have to go to the CARLI Board, since no funding is awarded. Items for consideration should be free of copyright, which is the responsibility of the institution to address. Universal benefit to the State will be a key parameter for scoring. Discussion for next year’s round: more systematic publicity/awareness, consider whether a requirement is to be part of the CARLI digital collections, and future of repository for digitized content. Staff representation will provide input for the Digital Collections Users Group.
• On behalf of the Serials Subcommittee, Lynn Wiley reported that due to timing the proposed pilot project re: print retention analysis was not reviewed by the CARLI Board in January. The Board did have a discussion on print retention and additions to the current draft will include items proposed from Board discussion. The CWG Serials subgroup will have a draft in time for discussion at our February 25 conference call.
• On behalf of the CWG Scholarly Communications Subcommittee, Jerry Anderson reported that the April 11, 2008 program “Introduction to Scholarly Communication, including the Nuts and Bolts of Institutional Repositories” to be held at the UIC Student Center (Chicago) is on track. The program theme is being tweaked and most speakers are lined up. We’re aiming for an audience of librarian-faculty teams. This will be a free CARLI event and agenda will include an overview and practical considerations, current projects, and a discussion of software platforms.
• Discussion on the issue of scholarly communication as a CARLI initiative took place. Collections WG felt that the issue was much too big and there was no CARLI membership groundswell-- many of us just in initial discussions. Our continuing role in education, providing forums for discussion, and a clearinghouse for resources is well within our scope.
• We reviewed the Bowker Book Analysis System and RCL Web proposal, which was a request from the E-Resources WG, and decided that the Collections WG would pass on it as well and not recommend it for CARLI purchase or brokering. Several members of the CWG had lukewarm or negative experiences using pieces of this product.
• We briefly discussed the CARLI strategic plan http://www.carli.illinois.edu/comms/board/StratGoalsDraft09_07.pdf and the CWG activities which support it. The CWG should continue to align/respond to it when as we examine our future directions. Broadening our Wiki was an interest of the group with guest blogging, getting participant feedback from our grant award programs, and soliciting member input on grant award themes.
• We briefly discussed ideas for the Fall 2008 CWG workshop. Topics included building collections for millennials, collection analysis and weeding, the changing landscape of ebooks, and best practices for promoting our collections and resources. The E-Resources WG has expressed interest in working on a joint ebook program.
• Lynn Wiley announced that the UIUC RFP for book and serial vendors is still under discussion, with the monograph piece of this proposal moving forward. She stressed that this will be a “piggyback” program with such a clause in the contract which may allow other libraries (UIUC sister campuses, other state schools of higher education, and members of CARLI) in the state to participate. Vendors will be asked to address pricing models for potential piggyback constituencies, as well as delivery systems, and how they would meet the needs of constituency groups. All interested can attend the vendor presentations when scheduled. Ample time will be built in for testing and evaluation—a potential target for this program is July 09.
• As one of our Illinois OCLC Members Council delegates, Lynn Wiley strongly encouraged us to review the OCLC governance study http://www.oclc.org/memberscouncil/documents/GovernanceStudyReport.pdf which may change the way OCLC services are brokered. Illinois is currently participating in a group pricing model.

Tasks assigned:

• A subcommittee of Marlene Slough and Linda McEwan will review the language in the scoring sheets that Elizabeth distributed, so they will be relevant for use in the access and analysis grant scoring process. Elizabeth will put the text of the scoring sheets up on the Wiki.
• Elizabeth will send another email shortly reminding people about the deadline for submission of full proposals for the Book Digitization Initiative.
• Elizabeth will poll members for a meeting of Collections WG to be held sometime in June.
• Elizabeth will include in the PR announcement for the April 11 Scholarly Communication workshop that librarians are strongly encouraged to invite interested faculty to participate in this event. Mary Konkel agreed to be a guest blogger for this event.
• A subcommittee of Luann DeGreve, Katie Maier-O’Shea, and Linda McEwan was created to plan the 2008 CWG Fall Workshop. Elizabeth Clarage will assist.
• Jerry Anderson asked us to forward future agenda items to him or Elizabeth Clarage.

Meeting Dates and Deadlines:

• Monday, Februrary 25, 2008, CWG conference call at 10 a.m.
• Friday, April 11, 2008 program "Introduction to Scholarly Communication Including the Nuts and Bolts of Institutional Repositories" to be held at the University of Illinois at Chicago
• Friday, April, 25, 2008, Joliet Junior College, Joliet. CWG meeting at 10 a.m.
• Wednesday, May 21, 2008. CWG conference call at 9 a.m.
• June TBA CWG conference call (or in-person meeting?) at TBA

View Calendar    Email Lists

Search

Board

Executive Committee
Finance Committee
Personnel Committee
Products and Services Vetting Committee
Program Planning Committee

Collections Working Group
E-resources Working Group
Preservation Working Group
Public Services Working Group

Digital Collections Users
I-Share Users
I-Share Acquisitions & Serials Team
I-Share Cataloging & Authority Control Team
I-Share Instruction Team
I-Share OPAC Team
I-Share Resource Sharing Team

Illinois Repository Task Force
Image Database Task Force
Learning Objects Task Force
Library Tools Task Force
Seamless Access Task Force
Statewide Serials Collection Task Force