October 15, 2007
Conference Call

Members attending: Jerry Anderson (Joliet Junior College), Mary Konkel (College of DuPage), Kathy Bloomberg (Illinois State Library), Chad Buckley (Illinois State Library), Luann DeGreve (Benedictine University), John Dorr (Illinois Institute of Technology), Linda McEwan (Elgin Community College), Linda Morrissett (DePaul University), and Lynn Wiley (University of Illinois at Urbana-Champaign)

Members absent: Katie Maier-O’Shea (North Park University), Marlene Slough (Eastern Illinois University)

Staff attending: Elizabeth Clarage and Connie Walsh

Guests: None

Decisions:

• Minutes of the September 18, 2007 meeting were approved.
• Rather than a formal training session, Elizabeth will add a few tips and tricks links on our wiki page to assist in navigating, composing, and editing using this new communications tool. She will also check if we can set up a “feed” to alert if a page has been updated.
• For some anecdotal benchmarking, a few open-ended questions concerning collection analysis and assessment being done our member libraries, will be added to the evaluation form for our upcoming November 2 Awards Forum. This will assist the CWG in further discussions concerning statewide collection analysis.
• Ebook purchasing and managing the flow, including the challenges of cataloging and access was “parked” for future discussion and a potential program idea.
• The meeting adjourned at 10:23 a.m.

Announcements:

• The wiki is up and running. It is a public site with access restricted to committee members and available at: http://wiki.carli.illinois.edu/index.php/CollectionsWG. Let Elizabeth know if you encounter any problems.
• The Web page for the FY2009 Awards Program is up at: http://www.carli.illinois.edu/mem-serv/coll- man/collman-awards.html. Email announcements have also been posted. There have been a few queries concerning the theme “Green, Global, and Sustainable” and how it might fit with collaborative digitization projects.
• Several members of the Collections Committee will be in attendance at our program: “New Directions for CARLI Collections Awards: A Forum on Expanding Access to Content and Collections, New Partners, and New Opportunities” which will be held on November 2 in Champaign http://www.carli.illinois.edu/mem-serv/mem-train/register/071102coll/.
• Jerry Anderson gave an update on the Chairs meeting he attended on September 20, 2007 and reported on the CWG accomplishments to date. He noted that there were many more groups than he was aware of, which presents opportunities for cross interests, collaboration, and information sharing. Almost all groups were planning a meeting or workshop. Over 140 people are involved in CARLI committees.
• Jerry Anderson will attending the November 9, 2007 UIUC Forum on Open Access, Alternative Publishing Models, and Author Rights to be held in Urbana http://www.otm.uiuc.edu/openaccess.asp. He also invited us to take a look at the Scholarly Communication Group’s Web page: http://www.library.uiuc.edu/blog/scholcomm/.
• On behalf of the CWG Scholarly Communications Work group, Jerry Anderson has been in contact with Sarah Shreeves as a potential speaker for the April 11 (tentative date) program on scholarly communications. Sarah is the coordinator of IDEALS (Illinois Digital Environment for Access to Learning and Scholarship) http://www.ideals.uiuc.edu/.
• Lynn Wiley announced that the UIUC RFP for book and serial vendors will be put out to bid. There will be a piggyback clause in the contract which may allow other libraries (UIUC sister campuses, other state schools of higher education, and members of CARLI) in the state to participate. Vendors will be asked to address pricing models for potential piggyback constituencies. There may be different issues for community colleges and private institutions not bound by Illinois procurement rules. Lynn will also share the Orbis RFP with us.

Tasks assigned:

• • Elizabeth will post the FY2009 Book Digitization Initiative Award information and announce the Web page: http://www.carli.illinois.edu/mem-serv/coll-man/collman-digit.html. Project proposals should address the theme: “Illinois Culture and Heritage.” She will also inquire as to whether we can use a picture of the “non- destructive scanner” in the announcements and add a link to the OCA Page.
• Lynn Wiley will be the convener for the CWG Serials subcommittee, which has not met to date.
• Jerry Anderson asked us to review the CARLI strategic plan
  http://www.carli.illinois.edu/comms/board/StratGoalsDraft09_07.pdf for review later in the year. The CWG will need to mirror/respond to it when we examine our future directions.
• Jerry Anderson asked us to review the Illinois Harvest http://illinoisharvest.grainger.uiuc.edu/ Web site and note the book digitization projects that they are involved in.
• Jerry Anderson asked us to forward future agenda items to him or Elizabeth Clarage.

Meeting Dates and Deadlines:

• Friday, November 2, 2007, Hilton Garden Inn, Champaign. New directions for CARLI Collections Awards: A Forum on Expanding Access to Content and Collections, New Partners, and New Opportunities
• Friday, December 14, 2007, Illini Center, Chicago. Proposals Workshop
• Monday, December 17, 2007, Heartland Community College, Normal. Proposals Workshop
• Friday, February 15, 2008, CARLI Office, Champaign. CWG meeting at 10 a.m.
• Friday, April 11, 2008 (tentative date). Scholarly Communications program
• Friday, April, 25, 2008, Joliet Junior College, Joliet. CWG meeting at 10 a.m.
• Wednesday, May 21, 2008. CWG conference call at 9 a.m.

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