3 August 2007
Joliet Junior College

Members attending:  Jerry Anderson (Joliet Junior College), Kathy Bloomberg (Illinois State Library; Chad Buckley (Illinois State University); Luann DeGreve (Benedictine University); John Dorr (Illinois Institute of Technology); Mary Konkel (College of DuPage); Linda McEwan (Elgin Community College); Katie Maier-O’Shea (North Park University); Linda Morrissett (DePaul University); Marlene Slough (Eastern Illinois University); Lynn Wiley (University of Illinois Urbana Champaign)

CARLI staff attending:  Elizabeth Clarage; absent: Connie Walsh

Guests:  Susan Singleton (CALRI, by phone)

1. Welcome and introductions.
2. Susan Singleton (joining by conference call) presented an update on CARLI Board’s strategic planning and a summary of the Task Force on Rethinking CARLI Collections Awards Program.  She advised the group that the awards program should be flexible as it transitions from year to year, taking advantage of opportunities or needs to enhance CARLI collections.
3. Agenda approved.
4. Minutes of April 30th meeting approved.
5. Jerry Anderson was elected chair; Mary Konkel chair-elect.
6. Communications.  The website and CWG listserv were discussed.  It was agreed that a wiki should be established to facilitate collaborative work of the group this year.
7. Collection Awards Program.  Jerry gave a summary of the program and changes made over the past 2 years, and the “Rethinking CARLI Collections Awards Program” report was discussed.   Three Subcommittees were appointed to define the awards program addressing the three objectives of the task force report:
   • Support conversion of materials from physical formats to electronic/digital formats in order to make them more readily accessible for resource sharing ($100,000):  Lynn Wiley, Marlene Slough, John Dorr, Elizabeth Clarage (liaise with Betsy Kruger, UI, on OCA procedures)
   • Continuing former program model to acquire materials never purchased ($80,000-$100,000):  Mary Konkel, Linda McEwan, Katie Maier-O’Shea, Elizabeth Clarage.
   • Enhance bibliographic access to current collections, and/or analyze current collection strengths/weaknesses. ($50,000-$70,000):  Kathy Bloomberg, Chad Buckley, Luann DeGreve, Elizabeth Clarage.
   • Ongoing or multi-year projects should also be reviewed in conjunction with the 3 identified areas, above:  Kathy Bloomberg, Linda Morrissett, Elizabeth Clarage.
   • Theme:  needs to be identified by CWG at the next meeting. 
     Awards Program FY09 Timeline agreed:
     • September 20:  Process for each of the 3 areas defined by subcommittees
     • October 2 : documents distributed CARLI wide
     • Nov. 2 (Bloomington or Champaign) : Bibliographers meeting (Jerry Anderson, Lynn Wiley, Marlene Slough, Elizabeth Clarage will plan)
     • Dec. 5th : letter of intent due
     • December – 2 workshops for proposal leads (week of 10th-Chicago; week of 17th- Heartland)
     • March 14:  Proposals due
     • April 17:  Scores due
     • April 25th:  CWG proposal review, decisions
     • May 7th :  CARLI Board has CWG award recommendations for May meeting review/approval
8. .Workshops.  Last year’s CWG proposed a Scholarly Communications issues workshop, and the Program Planning Committee has approved funding.  An expert speaker and follow up on results from participants of the ACRL Institute program are possibilities.  Jerry Anderson, Chad Buckley, John Dorr and Elizabeth Clarage will plan this program.
   The group agreed that more opportunities be available for bibliographers and those with collection development responsibilities to meet, and it was suggested we could propose a program and/or meeting time in the spring at IACRL.  The Bibliographers meeting subcommittee will work on this. Marlene Slough will keep the group up-to-date on information for IACRL planning.
9. Serials.  The report from the Statewide Serials Collection Task Force found that statewide access to holdings is seriously deficient.  Projects which can be undertaken to improve access to hidden holdings and opportunity for joining forces with the State Library, IOUG, was discussed as was the possibility of UIUC as a future last copy repository.  Lynn Wiley, Kathy Bloomberg, Luann DeGreve, and Elizabeth Clarage are the Serials Subgroup to investigate possible projects.
10. Book Vendors.  There was a previous inquiry whether the UI book vendor contract terms could be opened to CARLI libraries.  UI has begun preliminary discussion of a new contract.
11. Joint CARLI Chairs meeting:  September 20th in Champaign.
12. OCLC Collections Analysis product.  CARLI did not renew for the consortium since the product is limited to 100 symbols, but individual subscriptions are available at consortial pricing.  There are currently several CARLI member subscribers.
13. Consortia survey.  Elizabeth Clarage will send the results of the survey (CWG conducted June 2006) to the group.
14. Collection Size inquiry.  A CARLI member had inquired about recommendations for collection size for CARLI institutions.  CWG recommends that any institution seeking guidance should go to guidelines identified by the various accrediting bodies which evaluate and approve programs at their individual institutions since these requirements vary widely.  ACRL provides collection quality recommendations which should be consulted as well.  
15. Future Directions.  New programs and ideas to put forward for CWG in a strategic plan.  The issues and concepts of content, going beyond just the traditional books and serials, should move us forward.  Information literacy, accountability and assessment, best practices, developing more programs, were among initial ideas discussed.  Strategic direction for CWG will be on the agenda next meeting.  

Meeting Schedule:
September 18, 2007 – Illini Center, Chicago; 10:30am
October 15 – conference call
November 2 – Bibliographers meeting (Bloomington or Champaign)
December 10th week – Proposals Workshop in Chicago
December 17th week—Proposals Workshop at Heartland
February 15, 2008 – CARLI offices, 10:00am
April 11th (about) –Scholarly communications program
April 25th – Joliet Junior College, 10:00am
May 21st—conference call, 9:00am

View Calendar    Email Lists

Search

Board

Executive Committee
Finance Committee
Personnel Committee
Products and Services Vetting Committee
Program Planning Committee

Collections Working Group
E-resources Working Group
Preservation Working Group
Public Services Working Group

Digital Collections Users
I-Share Users
I-Share Acquisitions & Serials Team
I-Share Cataloging & Authority Control Team
I-Share Instruction Team
I-Share OPAC Team
I-Share Resource Sharing Team

Illinois Repository Task Force
Image Database Task Force
Learning Objects Task Force
Library Tools Task Force
Seamless Access Task Force
Statewide Serials Collection Task Force