Friday, September 25th
CARLI Office, 100 Trade Centre Drive, Champaign

Members attending: Connie Bakker (College of Lake County), Mary Case (University of Illinois at Chicago), Jan Chindlund (Columbia College) (by phone), Anne Craig (Illinois State Library), Scott Drone-Silvers (Lake Land College), Cheryl Elzy (Illinois State University), Cindy Fuller (Millikin University), Kathryn Harris (Abraham Lincoln Presidential Library), Paula Kaufman (University of Illinois at Urbana-Champaign), Allen Lanham (Eastern Illinois University), Karen Schmidt (Illinois Wesleyan University), Susan Singleton (CARLI), Donna Smith (Kankakee Community College)

Members absent: Lisa Stock (College of DuPage), Anna Maria Watkin (Parkland College), Representative (Illinois Board of Higher Education)

Staff attending: Margaret Chambers, Elizabeth Clarage, Cindy Clennon, Tom Dorst, Brandon Gant, Kristine Hammerstrand, Cathy Salika, Connie Walsh

Decisions

• Minutes of the June 5, 2009 meeting were approved prior to the meeting.
• The Board approved the motion to become a Founding Sponsor of the eXtensible Catalog (XC) Project.
• The Board approved the cost-sharing model for selected products and services recommended by staff to take effect in FY 2012.
• The Board accepted the recommendations from the Governance Task Force, amended to implement the minimum Governing membership fee increase over 2 years beginning in FY 2012 to reduce the fiscal impact and allow for additional planning. The task force is discharged and thanked for their work.
• The Board recommends that the membership approve the changes to the Bylaws of the consortium as amended.
• Subject to approval of the changes to the Bylaws by the membership, the Board accepted the Timeline for Structure and Governance Revisions amended to implement the minimum Governing membership fee increases over 2 years beginning in FY 2012.
• The meeting was adjourned at 1:40 p.m.

Announcements

• WebVoyage was rolled back to version 6 in August as a result of ongoing performance issues following the upgrade to Voyager 7.1. CARLI staff are working with Ex Libris to identify the source of the problems and to determine an acceptable solution.
• CARLI is working with XC to develop toolkits that are compatible with our consortial Voyager application.
• Following a change in University Administration, CARLI will now report to the University Office of the Vice President for Academic Affairs, Dr. Mrinalini (Meena) C. Rao.
• Upon completion of an agreement with the American Chemical Society on the costs for 2010, CARLI was able to work within an 8-day window for libraries to take advantage of a 3% discount on renewals for Web Editions. 37 of our 38 participants were able to meet this deadline resulting in savings of over $28,000.
• The fall e- resources selection system will open in mid-October. Pending final license agreements, the selection system will include JSTOR, ARTstor, and Nature.
• Following up on the recommendations of the CARLI Statewide Serials Collection Task Force, CARLI received a consortial pricing proposal for electronic access to the journal Science. The proposal did not meet the minimum discount and was rejected. CARLI has encouraged AAAS to reconsider their pricing model and submit another proposal for consideration.
• The current consortial agreement for WebFeat will end in March 2010. CARLI is working with Serials Solutions on “bridge pricing” for WebFeat for libraries interested in continuing access through the end of FY2010. Serials Solutions will work directly with interested libraries.
• CARLI is working with vendors interested in offering a consortial discount to libraries for alternative federated search products. CARLI will facilitate initial communications about the discounts available. Interested libraries will work directly with vendors.
• Libraries have submitted 626 items for the Last Copy Pilot Project. 92% of all items submitted have been accepted as a last copy. The pilot will continue through May 2010.
• CARLI’s annual institutional value letters will be distributed to Governing Directors at their Meeting on October 30. Letters will be mailed after that date to directors who are unable to attend.
• The CARLI Annual Meeting will be held at the I Hotel and Conference Center on October 30. Meetings of the Governing Directors and the CARLI Committee Chairs will precede the Annual Meeting.
• CARLI is awaiting final decisions about the state budget and the University of Illinois administration’s measures to address the situation.
• The Program Planning Committee approved the Workshop on Digital and Electronic Copyright Issues to be held in Champaign in April 2010.

Tasks assigned

• The Board directed staff to prepare an overview of the changes to CARLI membership and governance to be presented to the Governing Directors at their meeting on October 30.
• The Board directed staff to proceed with preparations for the vote on the proposed changes to the Bylaws of the consortium to begin on November 15, 2009.
• The Board directed staff to prepare for the implementation of cost-sharing to begin in July 2011.

Meeting Dates and Deadlines

• Annual Membership Meeting, October 30, I Hotel, Champaign
• Governing Directors’ Meeting: October 30, I Hotel, Champaign
• 2009-2010 Meeting schedule:
  • December 18, 2009: Kankakee Community College, Kankakee
  • March 19, 2010, CARLI Office, Champaign
  • June 18, 2010, Illinois Wesleyan University, Bloomington
• 2009-2010 Executive Committee meeting schedule
  • December 9, 1:30-2:30 pm
  • March 10, 1:30-2:30 pm
  • June 9, 1:30-2:30 pm

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