CARLI Board Meeting

December 5, 2008
Abraham Lincoln Presidential Library, Springfield

Members attending: Connie Bakker (College of Lake County), Mary Case (University of Illinois at Chicago), Jan Chindlund (Columbia College), Anne Craig (Illinois State Library), Scott Drone-Silvers (Lake Land College), Claire Eike (School of the Art Institute of Chicago) (by phone), Cheryl Elzy (Illinois State University), Kathryn Harris (Abraham Lincoln Presidential Library), Allen Lanham (Eastern Illinois University), Jeff Newell (Illinois Community College Board), Karen Schmidt (Illinois Wesleyan University), Susan Singleton (CARLI), Donna Smith (Kankakee Community College) (by phone), Ellen Sutton (College of DuPage), Carla Tracy (Augustana College), Anna Maria Watkin (Parkland College)

Members absent: Paula Kaufman (University of Illinois), Rick Pearce (Illinois Board of Higher Education)

Staff attending: Margaret Chambers, Cindy Clennon, Tom Dorst, Brandon Gant, Kristine Hammerstrand, Connie Walsh

Decisions

Minutes of the September 19th meeting were approved prior to the meeting.
The board approved the revision of the I-Share Users’ Group charge as amended. The Board applauds the group’s efforts to address the future needs of the consortia, as well as its current systems.
The board approved the recommendation of the membership and fees committee as amended. The committee is discharged and thanked for their work.
The meeting adjourned at 2:25.

Announcements

CARLI will be affected by the state fiscal challenges and is awaiting final decisions about the state budget and the University of Illinois administration’s measures to address the situation.
The ERMS Task Force is proceeding through the Request for Proposal (RFP) process for the purchase of an electronic resources management system. If the RFP process and financial situation result in an award, interested member libraries will be able to participate in the purchase at discounted rates.
Given the current budget climate and the slower than anticipated recovery of funds, the third year of the CARLI One Time E-Resources Purchase Program will be postponed for the foreseeable future. The resources already purchased remain available to the membership with a onetime payment for perpetual access.
The Aggregated Database Task Force is proceeding through the Request for Proposal (RFP) process for the journal database package currently provided to all CARLI members at no direct cost. The current contract with EBSCO Publishing expires in June 2009.
CARLI staff will be testing Syndetics Indexed Content Enrichment (ICE) Tables of contents for the I-Share VuFind Universal Catalog.
CARLI has clarified its contractual ability to allow CARLI libraries that are ARTstor subscribers to put the consortially purchased Saskia Archive images on the ARTstor platform for a fee. Additional details are forthcoming.
CARLI staff awaits the release of the CONTENTdm upgrade, expected in mid-December. Staff will begin testing and evaluation of the new release at that time and set a timeline for the upgrade to production servers. Planning for a new interface design for CARLI Digital Collections has begun.
The CARLI membership value letter will use a new format to report the return on investment for FY2008.
Investigation and testing continues on methods to provide more current reporting and backup for I-Share.
Access to Google Books in I-Share has been disabled as a result of an automated security alert at Google Books. Google Books has provided alternative access to their content. Staff expects to re-establish access upon successful completion of testing.
The CARLI Program Planning committee has approved a proposal from the Digital Collections Users’ Group for two Digitization Grant-Writing Workshops to be held in 2009.
CARLI is tentatively planning to upgrade I-Share from Voyager 6.5.3 to Voyager 7.x on June 15-17, 2009. The upgrade is expected to include a utility critical to the resource sharing code revision work.
The Resource Sharing Code Revision Task Force will reconvene in 2009 to continue their work and provide input on the development of the revised I-Share agreement.

Tasks assigned

The Board instructed staff to proceed with the development of a revised I-Share agreement, working with University legal counsel on necessary revisions.
CARLI staff will draft a pricing model for I-Share data extractions which will go to the Board for approval at the March 2009 Board meeting.
The Board instructed the Assessment Committee to proceed with the work as set out in their project overview and timeline.

Meeting Dates and Deadlines

Next Executive Committee Meeting: February 25, 2009 - conference call
Next Board Meeting: March 6, 2009, CARLI Office, Champaign

2008-2009 Board Meeting Schedule

September 19, 2008 CARLI Office, Champaign
December 5, 2008, Lincoln Presidential Library, Springfield
March 6, 2009, CARLI Office, Champaign
June 5, 2009, Southern Illinois University-Carbondale, Morris Library