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May 16, 2008
Augustana College, Rock Island

Members attending: David Carlson (Southern Illinois University Carbondale), Mary Case (University of Illinois at Chicago), Anne Craig (Illinois State Library), Scott Drone-Silvers (Lake Land College), Claire Eike (School of the Art Institute of Chicago), Kathryn Harris  (Abraham Lincoln Presidential Library) (by phone), Karen Schmidt (Illinois Wesleyan University), Susan Singleton (CARLI), Donna Smith (Kankakee Community College) (by phone), Ellen Sutton (College of DuPage) (by phone), Carla Tracy (Augustana College), Anna Maria Watkin (Parkland College) (by phone)

Members absent: Rick Pearce (Illinois Board of Higher Education), Cheryl Elzy (Illinois State University), Paula Kaufman (University of Illinois at Urbana- Champaign), Sherrill Weaver (Oakton Community College)

Staff attending: Margaret Chambers, Elizabeth Clarage, Tom Dorst, Kristine Hammerstrand (by phone), Connie Walsh (by phone), Mel Ferrell (by phone)

Decisions

• The Board approved the recommendation of the Resource Sharing Code Revision Task Force to delay the final Universal Borrowing (UB) policy recommendations for consideration at the September 2008 Board meeting, and to delay implementation of approved changes to take effect beginning in January 2009.
• The Board approved the recommendation of the Resource Sharing Code Revision Task Force to revise its charge and timeline to address patron fines and fees related to patron borrowing, with final recommendations to be considered for action by the Board at their June 2009 meeting.
• The Board approved a motion to ensure compliance with the University of Illinois IT audit requirements by all I-Share libraries by August 31, 2008.
• The Board set their meeting schedule for 2008-2009, pending approval of the revision to the CARLI Bylaws to move to a quarterly meeting schedule.
• The Board approved the Pritzker Military Library petition for membership.
• The Board approved the Recommendations for Funding, CARLI Collections Enhancement Awards FY09 from the Collections Working Group.
• The Board approved a motion directing the Collections Working Group to make the final decisions on future CARLI Collection Enhancement Awards, in the interest of expediting the completion of the award process. Beginning with FY 2010, the CWG will report the final award list to the Board as an informational item. The Board will continue to set the budgeted amount for the awards and oversee the direction of the program.
• The Board approved the recommendation of the Collections Working Group to extend funding for the OCA Book Digitization Project through FY2010.
• The meeting was adjourned at 2:20 PM.

Announcements

• The CARLI Board Election opened May 12th and will run through May 30.
• The Board thanked outgoing board members David Carlson, Sherrill Weaver, and Cheryl Elzy. Carla Tracy will remain on the Board as ex officio Past Chair in 2008-2009.
• The Board thanked our meeting hosts Carla Tracy and Augustana College.
• CARLI staff are planning a summit of research library directors in late August-early September to discuss state-wide retention issues.
• VuFind was released to early adopters on April 29 for internal testing. Early adopters are expected to begin usability testing early this summer and will report findings to CARLI.
• Staff are beginning work on the eXtensible Catalog project. 
• WorldCat Local is expected to be available to I-Share test libraries Illinois State Library, Northeastern Illinois University, University of Illinois at Chicago, University of Illinois at Springfield, and the University of Illinois at Urbana-Champaign at the end of May.
• CARLI will have 10 new members beginning July 1, 2008. 
• CARLI staff are conducting final testing of the ILDS statistics and reporting web tools. Members will soon have access to create their own ILDS statistics based on self-selected location and date ranges. Students and faculty have noticed the improved service and the feedback on delivery continues to be very positive.
• The Collections Working Group is creating a digitization schedule for projects funded through the FY2009 OCA Book Digitization Initiative. The Collections Working Group is predicting excess capacity for the Scribe scanning station beyond the proposals approved to date and is preparing a mid-year call for additional digitization proposals.
• The E-Resources Spring Selection period closed on May 9th with 114 libraries selecting 1470 databases. The selection system will reopen in late May for one-time product purchases. Products offered will include: Historical Statistics of the United States, Women and Social Movements in the US (Scholar’s Edition) Sage E-Reference Collection, Black Thought & Culture; and the Sage Deep Backfile.
• Sarah Miller will join the CARLI staff in July 2008 as a 12-month Visiting Academic Professional.
• The CARLI staff will move to the new office location at Trade Centre South on June 17-18.
• CARLI is sponsoring a speaker at the 2009 ACRL Conference.
• The CARLI Annual Meeting will be held on October 24 at the new iHotel in Champaign.  A Directors’ meeting and a Committee and Working Group Chairs’ meetings will be held before the meeting.
• Anne Craig, Illinois State Library, announced that OCLC pricing information for FY09 has been sent to all libraries.
• The Program Planning Committee has approved a proposal from the E-Resources Working Group to hold E-resource licensing training in late fall 2008. Training will be free for CARLI members.

Tasks

• The Board instructed CARLI staff to continue to work with affected I-Share libraries to ensure compliance with University of Illinois IT audit standards by August 31, 2008, and to communicate potential consequences related to non-compliance.
• The Board instructed staff to proceed with planning for a Director’s breakfast to be held prior to the annual meeting, to include information regarding the value and benefit of membership in CRL the cost of CRL membership for CARLI libraries, and to prepare a recommendation for a partial CARLI subsidy for CRL membership.
• The Board instructed staff to develop additional communications highlighting the value of ILDS to member libraries and their patrons.

Meeting Dates and Deadlines 

• Next Executive Committee Meeting: September 10, 2008 - conference call*
• Next Board Meeting: Friday, September 12 or 19, 2008, CARLI, Champaign*
• CARLI Annual Meeting, Friday, October 24, 2008, Champaign

2008-2009 Board Meeting Schedule

• September 19, CARLI Office, Champaign
• December 5, 2008, Lincoln Presidential Library, Springfield
• March 6, 2009, CARLI Office, Champaign
• June 5, 2009, Southern Illinois University-Carbondale, Morris Library