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March 16, 2007

Northern Illinois University, DeKalb

Members attending: David Carlson (Southern Illinois University Carbondale), Mary Case (University of Illinois at Chicago), Anne Craig (Illinois State Library), Scott Drone-Silvers (Lake Land College), Claire Eike (School of the Art Institute of Chicago), Paula Kaufman (University of Illinois at Urbana-Champaign) (by phone), Mary Munroe (Northern Illinois University), Susan Singleton (CARLI), Donna Smith (Kankakee Community College) (by phone), Ellen Sutton (College of DuPage) (by phone), Carla Tracy (Augustana College), Kathy Walsh (National Louis University), Anna Maria Watkin (Parkland College), Eric Welch (Highland Community College)

Members absent: Lynn Murphy (Illinois Board of Higher Education)

Staff attending: Margaret Chambers, Elizabeth Clarage, Tom Dorst, Kristine Hammerstrand, Bernie Sloan, Connie Walsh 

Decisions:

• Minutes of the January meeting were approved prior to the meeting.
• The Board accepted the recommendations of the Executive Committee regarding the nominations committee and the timeline for nominations and elections. Carla Tracy will chair the nominating committee with three current Board members and one director from a member institution to be appointed.
• The Board declined the membership petition from PCCTI.
• The Board accepted the recommendation of the Finance committee to allocate $500,000 from the reserve annually for each of the next 3 years (FY2007, FY 2008 and FY 2009) for the one-time purchase of electronic archives and journal backfiles.
• The Board accepted the proposed general model for member contributions to an e-resources funding pool based on Carnegie tier and FTE count.
• The Board accepted the recommendation of the Finance Committee that I-Share assessments remain unchanged for FY 2009.
• The Board accepted the recommendation of the Finance Committee to appoint a subcommittee to investigate and recommend a new formula for calculating I-Share assessments. The subcommittee will report to the Finance committee by December 31, 2007.
• The Board approved the recommendation of the Products & Services Vetting Committee to license a set of the Syndetic Solutions catalog enrichment elements for the I-Share Universal Catalog for one year (with possible renewal). 
• The Board accepted the report of the Digital Vision Task Force.
• The meeting was adjourned at 2:15 p.m.

Tasks assigned:

• Staff will communicate nominations and election timeline to the membership.
• The Executive Director will select an additional governing member to serve on the nominating committee.
• The Executive Director will notify PCCTI regarding Board decision on its membership petition.
• Staff will review the tiered contributions in the proposed member contributions to an e-resources funding pool to ensure equitable distribution of costs.
• Staff will notify I-Share libraries regarding assessments for FY 2009.
• The Executive Director and Board Chair will appoint a subcommittee to investigate and recommend a new formula for calculating I-Share assessments. The subcommittee will consist of Connie Walsh and staff from 2 large public universities, one smaller school and one medium-sized private school.
• Staff will proceed with license agreement for Syndetic Solutions for the Universal Catalog for one year with an option to renew.
• Staff will negotiate pricing for individual libraries for Syndetic Solutions.
• Staff will set meeting dates for next year. Board orientation and strategic planning sessions will be held in conjunction with the July meeting.
• Staff will investigate CARLI support of Portico to secure discounts on annual licensing and archive support payments for CARLI member libraries.
• Staff will work with the Digital Collections Users Group to complete tasks as assigned in the DVTF report.
• Staff will continue to investigate and take necessary action to improve Voyager (I-Share) system performance and reduce system time-outs and other related problems.

Announcements:

• Mary Munroe has tendered her resignation from the Board effective June 30, 2007.
• Bernie Sloan has retired effective April 1, 2007. A luncheon will be held in his honor on March 26, 2007.
• The 2007 CARLI Annual meeting will be held on Friday, October 26, at the Hilton Garden Inn, Champaign. Keynote speaker Sayeed Choudhury, Associate Director for Library Digital Programs and Hodson Director of the Digital Knowledge Center (DKC) of Sheridan Libraries, Johns Hopkins University.

Meeting Dates and Deadlines:

• Next Board Meeting:  May 18, 2007 – Kankakee Community College