January 12, 2007
Parkland College, Champaign

Members attending: David Carlson (Southern Illinois University Carbondale), Mary Case (University of Illinois at Chicago) (by phone), Anne Craig (Illinois State Library), Scott Drone-Silvers (Lake Land College), Lynn Murphy (Illinois Board of Higher Education), Susan Singleton (CARLI), Donna Smith (Kankakee Community College), Ellen Sutton (College of DuPage), Carla Tracy (Augustana College), Kathy Walsh (National Louis University) (by phone – 11:15 AM), Anna Maria Watkin (Parkland College), Eric Welch (Highland Community College)

Members absent: Claire Eike (School of the Art Institute of Chicago), Paula Kaufman (University of Illinois at Urbana- Champaign), Mary Munroe (Northern Illinois University)

Staff attending: Margaret Chambers, Elizabeth Clarage, Tom Dorst, Kristine Hammerstrand, Bernie Sloan, Connie Walsh

Guest: Kim Armstrong (University of Illinois at Springfield)

Decisions:

• Minutes of the November meeting were approved prior to the meeting.
• The Board accepted the report from the Learning Objects Task Force and directed the staff to pursue the recommendations for initial investigation as noted in the summary and recommendations of the report.
• The Learning Objects Task Force is thanked for their work and disbanded.
• The Board accepted the report from the Electronic Resources Working Group and assigned tasks based on the recommendations in the report. The Electronic Resources Working Group is thanked for their work.
• The meeting was adjourned at 1:25 PM.

Tasks assigned:

• Staff will conduct initial investigation as noted in the Learning Objects Task Force report, specifically:
  • Engage with staff at other learning object repositories to discover what they have learned from their implementations.
  • Engage with the learning technology communities at various CARLI institutions to discover what activities related to learning object repositories may already be going-on within the state.
• Finance committee will consider the use of consortium funds for the one-time purchase of e-journal backfiles or other electronic resources, as recommended in the ERWG report, and will recommend an appropriate level of commitment. 
• Staff will develop and recommend models for library ‘partnering’ in the purchase of new electronic resources, as recommended in the ERWG report.
• Staff will implement the ERWG report recommendations to provide a tighter focus for brokered electronic resources deals, specifically,
  • Resources should provide a discount of at least 10%
  • Resources deals should have a minimum subscriber base of 5 CARLI libraries.

Announcements:

• CARLI Bylaws amendments were approved.
• CARLI member survey was distributed via email 1/8/07 to all subscribers of the ANNOUNCE and DIRECTORS email lists. The survey closes 2/15/07 with a preliminary report due from the Library Research Center 3/7/07. LRC will work with CARLI staff to hold four member focus groups of 7-10 members. The focus groups will be held Feb-April, with the final report due 5/4/07.
• All institutions that have returned their membership forms now have access to The Chronicle of Higher Ed.
• The Board discussed the potential impact of Endeavor Ex Libris merger. More information can be found at http://www.exlibrisgroup.com/. Current information indicates that development continues for the next version of Voyager, on track for the scheduled release in 2007. CARLI staff will meet with Ex Libris staff at ALA Mid-Winter to gather more information.
• The I-Share class of 2007 implementation continues. Completion anticipated this summer.  Implementation for the class of 2008 is scheduled to begin in fall, 2007.
• The Resource Sharing Task Force has been appointed. The members are Judy Anderson, Sauk Valley Community College, Stephanie Atkins, University of Illinois at Urbana-Champaign, Mary Munroe, Northern Illinois University, Debbie Stevenson, Northeastern Illinois University, Kathy Walsh, National-Louis University, Kathy Willis, Elmhurst College. Policy recommendations will be presented to the Board in March, 2007.
• CARLI staff met with ISL WebJunction staff and will continue to work with them to develop shared materials. WebJunction will provide access to shared tools for online synchronous training, and online meetings. CARLI staff will have access to Horizon Wimba LiveClassroom for select trainings in the next few months.
• The CARLI blog is live. CARLI Board, staff and committee chairs will be enabled as authors on the CARLI blog by Feb 1. RSS feeds are available for new blog postings and comments.
• Registration for Illinois Immersion ’07, the regional Information Literacy Immersion Institute is now open.
• A New Books feature has been added to identify items newly added to the Voyager Universal catalog. Staff is working to develop a version of this service that is scoped to individual member catalogs.
• The Newberry Library is adding a digital collection to the CARLI Digital Collections. The images are expected to be accessible in the next few weeks.

Meeting Dates and Deadlines:

• Next Executive Committee Meeting: March 7, 2007 - conference call
• Next Board Meeting: March 16, 2007 – Northern Illinois University, DeKalb
• Board meeting will be held at 2006/2007 Board Meeting Schedule
• March 16, 2007 – Northern Illinois University, DeKalb
• May 18, 2007 – Kankakee Community College

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Board

Executive Committee
Finance Committee
Personnel Committee
Products and Services Vetting Committee
Program Planning Committee

Collections Working Group
E-resources Working Group
Preservation Working Group
Public Services Working Group

Digital Collections Users
I-Share Users
I-Share Acquisitions & Serials Team
I-Share Cataloging & Authority Control Team
I-Share Instruction Team
I-Share OPAC Team
I-Share Resource Sharing Team

Illinois Repository Task Force
Image Database Task Force
Learning Objects Task Force
Library Tools Task Force
Seamless Access Task Force
Statewide Serials Collection Task Force