CARLI Board Meeting Minutes

September 29, 2006
Parkland College

Members attending: David Carlson (Southern Illinois University Carbondale); Mary Case (University of Illinois at Chicago); Anne Craig (Illinois State Library) – arrived at 10:40; Scott Drone-Silvers (Lake Land College); Claire Eike (School of the Art Institute of Chicago); Paula Kaufman (University of Illinois at Urbana Champaign) – arrived at 10:30; Mary Munroe (Northern Illinois University); Susan Singleton (CARLI); Donna Smith (Kankakee Community College) – by phone; Ellen Sutton (College of DuPage); Carla Tracy (Augustana College); Kathy Walsh (National Louis University); Anna Maria Watkin (Parkland College); Eric Welch (Highland Community College)

Members absent: Lynn Murphy (Illinois Board of Higher Education)

Staff attending: Elizabeth Clarage, Tom Dorst, Kristine Hammerstrand, Bernie Sloan, Connie Walsh

Guests: Jeff Newell (Illinois Community College Board), Beth Sandore (University of Illinois at Urbana Champaign) – 1:00 PM

Decisions:

Minutes of the July meeting were approved prior to the meeting.
Proposed Bylaws changes were recommended to the membership for approval. The changes will be presented at the annual meeting and then submitted for approval by mail ballot which will be sent to all institutions eligible for CARLI membership.
The CARLI Privacy Policy was adopted and will be communicated to I-Share participants.
The acquisition of the Voyager Analyzer product was approved by email vote of the Board prior to the meeting and a purchase order submitted to Endeavor.
Six institutions were accepted for participation in I-Share, with implementation by summer 2007. The new I-Share participants are Carl Sandburg College, Illinois Eastern Community Colleges, Knox College, Monmouth College, Saint Francis Medical Center College of Nursing, Trinity International University.
An I-Share membership round will be conducted in 2007 for implementation in 2008.
Five institutions that applied in the current I-Share round were pre-approved for the 2007/08 implementation. They are Adler School of Professional Psychology, Chicago School of Professional Psychology, Erikson Institute, Harrington College of Design, and Rush University Medical Center.
The proposal for the establishment of the CARLI Collections Enhancement Awards Program was accepted.
The report of the Library Tools Task Force was accepted with thanks.
The report of the Image Database Task Force was accepted with thanks.
A Board Task Force was created to discuss the definition and parameters of a CARLI Digital Collection. Scott Drone-Silvers, Claire Eike, Paula Kaufman, Mary Case and Kathy Walsh agreed to serve on the task force.
The meeting was adjourned at 2:20 PM.

Announcements:

Executive Committee and CARLI managers will hold a second planning retreat on October 20.
The new CARLI website was launched on September 28. Staff work will continue to build the site and member comments will be solicited.
The State Library will subsidize access to WebJunction, a joint project of the Bill and Melinda Gates Foundation and OCLC, for Illinois. CARLI will be able to use this facility to provide a variety of communications mechanisms, including RSS, blogs, and online meeting support tools. WebJunction will be implemented during the coming year.
CONTENTdm and SFX have been made available as premium services for acquisition by eligible CARLI member institutions.
The Saskia Archive images were reloaded in JPEG format for better integration with the CONTENTdm PowerPoint plug-in. The TIFF images remain available.
CALEA has been investigated and it is recommended that this be considered an institutional issue and that no consortial action be taken.
New staff: Amy Maroso has joined the User Services group as a Library Systems Coordinator, and Margaret Chambers will assume the duties of Assistant Director for Communications on October 3.
The agenda for the annual meeting has been finalized. Mark Sandler, CIC Director of Library Initiatives, will be the keynote speaker. The afternoon will be devoted to a panel of CARLI members reacting to the keynote address from the perspectives of different library functional areas. An open Q & A session will conclude the meeting.
Discussion for hosting the ARL/ACRL Scholarly Communications Institute program in Illinois is ongoing through the Program Planning Committee.

Tasks assigned:

Staff will begin contacting targeted CARLI constituencies to assist them in making their final membership decisions.
The acquisition of the Chronicle of Higher Education was referred to the staff to bring a proposal to the Executive Committee at its October 20 meeting for a funding structure that could be used a model for resources that involve ongoing obligations.
Staff were asked to continue discussions with RefWorks on a consortial offer.

Meeting Dates and Deadlines

Next Executive Committee Meeting: November 8, 2006
Next Board Meeting: November 17, 2006 at the Illini Center, Chicago
2006/2007 Board Meeting Schedule
September 29, 2006 – Parkland Community College
November 17, 2006 – Illini Center - Chicago
January 12, 2007 – Northern Illinois University
March 16, 2007 – Parkland Community College
May 18, 2007 – Kankakee Community College