CARLI Board Meeting Minutes

November 17, 2006
Illini Center - Chicago

Members attending: David Carlson (Southern Illinois University Carbondale), Mary Case (University of Illinois at Chicago), Scott Drone-Silvers (Lake Land College) (by phone), Claire Eike (School of the Art Institute of Chicago), Mary Munroe (Northern Illinois University), Susan Singleton (CARLI), Donna Smith (Kankakee Community College), Ellen Sutton (College of DuPage), Carla Tracy (Augustana College) (by phone), Kathy Walsh (National Louis University), Anna Maria Watkin (Parkland College), Eric Welch (Highland Community College) (by phone)

Members absent: Anne Craig (Illinois State Library), Paula Kaufman (University of Illinois at Urbana- Champaign), Lynn Murphy (Illinois Board of Higher Education)

Staff attending: Tom Dorst, Kristine Hammerstrand (by phone), Bernie Sloan (by phone), Connie Walsh, Elizabeth Clarage, Margaret Chambers

Guests: Kathleen Bloomberg (Illinois State Library)

Decisions:

Minutes of the September meeting were approved prior to the meeting.
Board approved the Executive Committees formation of a Task force to review and revise the CARLI Resource Sharing Code.
The Board approved the membership application of the Field Museum Library.
The Board approved the PSVC recommendation to acquire the remaining modules of HarpWeek (1890-1912) as a benefit to the entire membership.
The Board approved the acquisition of the Chronicle of Higher Education. CARLI will pay the full cost of the product for all members from January 1, 2007 through June 30, 2007. Thereafter, CARLI will subsidize the annual subscription cost at the rate of 80% for governing members, 40% for associate members, 20% for basic members.
The Board approved the revision of the charge to the Digital Vision Task Force http://www.carli.illinois.edu/comms/dvtf.html.
The Board approved moving the functions and tasks of the Illinois Repository Task Force and the Seamless Access Task Force to newly established subcommittees of the Digital Collections Users Group. New charges will be drafted by the Users Group and reviewed by the Board.
The meeting was adjourned at 2:00 PM.

Announcements:

Bylaws revision voting is underway and will continue through December 8.
First CARLI E-newsletter will be published by the end of November.
A membership survey is under development for distribution in January. Focus groups will be conducted after the survey results are received. The UIUC GSLIS will conduct both the survey and focus groups. The results will inform the CARLI strategic planning process.
Susan Singleton will serve as a Synergy mentor for 2007.
CARLI and MNLC will be exploring a formal contracting relationship to benefit members in both Illinois and Missouri.
CARLI has opened discussions with the University of Rochester to act as partner in their extensible catalog project. Staff will participate in a February partners meeting at Rochester.
ACRL’s Illinois Immersion 07 Regional Information Literacy Institute planning is nearing completion, with substantial discounts for Illinois participants. It will take place at Illinois State University from July 13-18, 2007. Registration announcements will be made around the end of November.

Tasks assigned:

Kathy Walsh and Mary Munroe volunteered as the Board members to serve on the Task Force to revise the Resource Sharing Code.
As a result of the potential complexity of institutional decision making on CARLI membership, staff are preparing individual service agreements for premium services to assist institutions.
The list of institutions that have submitted their membership will be publicized.
Staff will prepare standard text on the Chronicle of Higher Education that can be used by members for institutional announcements and publications.
Staff will follow-up with annual meeting registrants who did not attend to determine the reasons and provide feedback to the Program Planning Committee.
Staff will investigate creating a wiki related to scholarly communication.

Meeting Dates and Deadlines

*Note location changes from original schedule

Next Executive Committee Meeting: January 3, 2007 - conference call
*Next Board Meeting: January 12, 2007 – Parkland Community College
2007 Board Meeting Schedule
*March 16, 2007 – Northern Illinois University, DeKalb
May 18, 2007 – Kankakee Community College