CARLI Board Meeting
May 22, 2006
Moraine Valley Community College
Members attending: David Carlson (Southern Illinois University Carbondale), Anne Craig (Illinois State Library) – arrived at 11:45 AM, Scott Drone-Silvers (Lake Land College), Paula Kaufman (University of Illinois at Urbana Champaign), Linda Morrissett (DePaul University) by phone, Mary Munroe (Northern Illinois University), Lynn Murphy (IBHE), Susan Singleton (CARLI), Ellen Sutton (College of DuPage), Eric Welch (Highland Community College)
Staff attending: Tom Dorst, Kris Hammerstrand, Bernie Sloan, Connie Walsh, Elizabeth Clarage
Members absent: Jay Starratt (Southern Illinois University Edwardsville), Sylvia Jenkins (Moraine Valley Community College), Carla Tracy (Augustana College), Kathy Walsh (National Louis University), Anna Maria Watkin (Parkland College)
Guests: Leslie Warren, (Moraine Valley Community College), Kathleen Bloomberg (Illinois State Library) – arrived at 11:45 AM.
Decisions:
- Minutes of the March meeting were approved.
- The Collections Working Group proposed a series of recommendations to improve the annual grants program. The Board discussed the recommendations and suggested that the proposed grant training session be developed in some alternative format, such as an online workshop. They also suggested that the grants be awarded around a theme each year and/or to support the development of Illinois content in a digital repository. The Board accepted the recommendations, as amended by the discussion.
- The Board discharged the Delivery Task Force, with thanks and appreciation.
- The Board discharged the Digital Library Implementation Task Force, with thanks and appreciation.
- The Board approved the charges of the I-Share Users Group (IUG) and its associated sub-groups
- The Board approved the proposed Membership Agreement.
- The Board discussed potential Bylaws changes necessitated by the three-tier membership structure and revised membership agreement, and indicated that any changes will be an agenda item at the Fall Membership Meeting, with a mail vote thereafter.
- The Board accepted the report of the Preservation Task Force, but did not act on the budget recommendations.
- The Board approved the staff proposal for implementation and fees related to CONTENTdm.
- The Board approved a staff proposal for SFX premium service assessments, which will not take effect prior to July 2007.
- The Executive Director announced the establishment of a new toll-free telephone number (866.904.5843 ) and a new customer service request system (support@carli.illinois.edu).
- In acknowledgement of his impending retirement, the Board adopted a resolution commending Arthur Young for his many years of dedicated service to libraries in Illinois.
- The Board expressed its thanks to Mary Munroe for her service as the inaugural chair of the Board.
- The meeting was adjourned at 1:15 PM.
- Subsequent to the meeting the Board approved the revised FY 2008 I-Share assessments by email vote.
Tasks assigned:
- Staff were directed to explore the feasibility of developing an alternative method of providing collection grant writing workshops in the future.
- The Board directed the Collections Working Group to work with the Illinois Repository Task Force in developing a theme and/or direction for the next grant cycle.
- The Board directed the Collections Working Group to review its list of proposed grants and present a revised recommendation for an e-mail vote prior to ALA.
- The staff were directed to revise the FY 2008 I-Share assessments, setting bounds of plus or minus 5% for FY 2008. The Board will consider the revised FY 2008 assessment schedule by e-mail vote.
- The Board charged the Finance Committee with creating a sub-committee to re-examine the methodology for determining I-Share assessments for FY 2009.
- The staff were directed to examine funding issues and options for preservation support.
- The Board directed the staff to continue explorations of faceted search options and keep the Board advised.
Meeting Dates and Deadlines
- Next Executive Committee Meeting: July 12, 2006
- Next Board Meeting: July 21, 2006 Board meeting will be held at Parkland College.
- 2006/2007 Board Meeting Schedule
- July 20, 2006 – Board Orientation – CARLI Offices – Champaign
- July 21, 2006 – Parkland College
- September 15, 2006 - TBD
- November 17, 2006 - TBD
- January 12, 2007 - TBD
- March 16, 2007 - TBD
- May 18, 2007 - TBD