Consortium of Academic and Research Libraries in Illinois

Committee Structure

June 6, 2005

Both the VLT and the CARLI Board of Directors have indicated the desire to take a “conservative” approach when establishing CARLI committees, i.e., not creating a big bureaucracy in the early stages of CARLI’s existence. One way to approach this would be to take a wait and see attitude, not appointing additional committees until the need arises. Another factor that might suggest this more “conservative” approach is that CARLI is a new organization and the CARLI Board has held only one meeting. While the concept map does a good job of giving an overview of the various programmatic areas within CARLI, we do not yet have enough experience with how these various areas might interact as CARLI develops. It might be premature to develop a full blown committee structure before the Board has experience with what’s needed.

The CARLI Board may wish to take the following approach:

1. CARLI committees defined in Bylaws (membership rosters filled as of May 23)
   1. Board of Directors
   2. Executive Committee
   3. Finance Committee
   4. Personnel Committee
2. CARLI committees established at May 23 Board meeting (membership roster being finalized)
   1. Membership Committee
   2. Public Relations Committee
3. ILCSO carryover committees
   1. Digital Library Implementation Task Force – until task completed
   2. Future Visions for Digital Library Products Task Force – until task completed
   3. IUAG – to provide assistance with the ILS during transition year
4. Additional committees – establish committees as the need arises, rather than establishing committees in anticipation of future needs. See what activities the CARLI Board can accomplish effectively on its own without establishing separate committees. When the need for a committee arises, consider establishing it as an ad hoc committee or task force rather than as a permanent/standing committee.